INTERVIEW QUESTIONS
INTERVIEW BUSEGA 8/7/202*
QN1 *What are the procedure of creating file code*
QN2 Why do we need to maintain standards of hygiene and house keeping in the archives*
QN3 Explain the characteristic of filing system
QN4 What are the importance of record life cycle concept*
MASWALI YA ORAL INTERVIEW BUSEGA 9/7/2020
1.Introduce your historical back ground
2. What is your duties of keeping non records in archives
3.Define the following
a)Previewing mail
b)bring up diary
4.a) what is filling
b)what are the common file
*MASWALI YA TANGA CITY COUNCIL*
1-what are the characteristics of open and
confidential registry
2-what are the functions of filling
3-what is standardization of registry procedures
4-Explain the following terms
(a)legal value
(b)bring up diary
(c) ephemeral records
(d)E..records
BAGAMOYO ORAL
1-Introduce UA self
2-how to work with classified doc
3-Functions of RMA
4-R
5-How do we decongest records
6-why do we keep records
7-Stages of records life cycle.
ORAL TANGA
1.short story about your self
2.how to keep confidential information
3 .why we keep records
4.qualities of public servants
MASWALI YA ORAL INTERVIEW BUSEGA 9/7/2020
1.Introduce your historical back ground
2. What is your duties of keeping non records in
archives
3.define the following
a)Previewing mail
b)bring up diary
4.what is filling
b)what are the common file
WRITTEN BRELA 23/7/2019
1-3classification of file.
2-Purpose of record center issued sticker/red pen
maker.
3-Features of records.
4-Purpose of capturing records to record keeping system.
TANESCO 24/6/2019
1.Explain 3 Classification of files with
Example
2.what are the Purpose of Capturing Records into
Records keeping System
3.Records contain dinstictive features which makes
them unique in relation to another or sort of information explain some these features
4.Records Centre issue sticker red marker that can
be attached to the front cover of Records explain the purpose.
MUHAS WRITTEN.
1.There are common method for protecting vital
records Narrate them with example.
2.Explain clearly why should an organization
conduct regular review of its management programmer and practice.
3. A Record is more than its information contents
what should be contained in the Records
4.Records contain distinctive features which make them unique in relation to other forms or sort of information explain four feature behind it.
WRITTEN TAA.8/6/2019.
1.What do you think are the right equipment and
materials for the maintenance and storage of records?, Explain them.
2.What are the objectives of records retention and
disposal schedule?.
3.What should be taken into consideration when
selecting records management software?.
4.What are the types of files should not opened?.
WRITTEN TEMEKE 7/5/2019.
1.Mention importance of land records.
2.Mention 5 disaster occur in record office.
3.Mention 5 disaster related to environment.
4.Mention 2 advantage & disadvantage of
non-storage site.
WRITTEN TRA 2019/2018
1.Explain the factors you will consider before you
decide what equipment will be used for housing files.
2.Filling aid's are the list & indexes that
supplement the collection of folders. The file list shows the case file name
within the department, the date of coverage for the files, the classification
number & the transfer date. Explain clearly types of filling aids.
3. Describe major factors you will consider when
choosing a file classification system.
4. Explain the causes of records & archives deterioration.
WRITTEN UDSM 4/7/2020.
1. Benefit of keyword filling system.
2. Mention 5 issues to be consider when introducing
record management system.
ARUSHA WRITTEN.
1. What is registry offices, Name the major types of
registry.
2. What is pre- conditions of working with
classified files
3. Mention advantages of good filling systems.
4. How to decongest records in registry.
ARUSHA ORAL
1. Tell us your background education.
2. Importance of good record keeping system.
3. Types of classified files.
4. Why we keep records?
5. Challenges facing registries & how to resolve
it 5 points.
CHEMBA WRITTEN.
1. Explain Record life cycle.
2. Write short notes (a) E-records (b) Bring up
diary (c) Legal value (d) Ephemeral records
3. What are advantage & disadvantage of e-records?
4. Objectives of appraisal.
WRITTEN TBC.
1. (a)What is classification
(b)Explain the classification basic functions.
2.(a)What is records management.
(b)Explain the characteristics of records.
3.There are 4 qns to consider in determining the
appropriate records destruction process?.
4.Explain uses of value of records.
TBC ORAL
1.Quality of well managed records.
2.Features of poor record management.
3.Importance of records management.
4.Duties of records manager.
5.Introduce you're self.
GAIRO DC written interview
1. Define
A. Filling cabinet
B. Steel cabinet
C. Register
D. Box file
2. Purposes of
records center issue sticker
4. Procedures when
you receive the mail
COMMON INTERVIEW QUESTIONS FOR RECORDS MANAGEMENT
JOB POSTS
1. 1. What is the meaning of the following:
a. Transit ladder
b. Minute sheet
c. Ephemeral records
d. Unconnected papers
e. Flimsy/ flimisies
f. File movement card
g. File census form
h. Urgent letter
i. Incoming mail and Official mail
j. Vital records and it's types
k. File movement slip
l. Cross reference
m. Reference number
n. Dispatch book and it's components
o. Code of ethics
Inventory and its importance
Mail Clearing Center (MCC)
2. Explain types of
filing and finding aids
3. Explain Codes of
Conduct in public service
4. Retention and Retention Schedule/Disposal and disposal schedule
5. What is Appraisal
and its principles?
6. What is marking
grid?
7. What is
Stripping/Weeding
8. Macro and Micro
appraisal
9. Explain types of
office
10. What is folio
number and File number?
11. What is records
conservation?
12. What is new file
and temporary file?
13. What is Register
slip and register mail book
14. What is
centralized and decentralized records keeping system and tell it's importance
15. What is file
coding and its types of file coding
16. What is Mail
preview?
17. List procedure of
handling the following incoming mails
✓Letters opened
by mistake
✓Fax
18. What is Bring up
diary?
19. Correspondence
register?
20. What is Master
file and explain the content or components of master file?
21. Differentiate
between guidelines, legislation and regulations?
22. What is Archival description and explain any archival process you know
23. Explain ways of
arranging or storing files into a storage area and forms of records circulation
in the office
24. Explain criteria
of appraising records
25. What is Accession mention elements of Archives policy
26. With example
explain the concept of level of arrangement and discription
27. What does records
preservation involves? Mention them
28. Explain any features
of good finding aid with its types
29. Explain questions
you will be asked when you want to destroy records
30. Explain factors
that can lead to damage of records and its preservatives measures taken
31. What are the
reasons for overhauling registry its performance? Mention them
32. Mention ten
archival material you know and their sources which are from.
33. Describe any
methods of Acquiring Archives.
34. Advancement of
science and technology made change of manual preservation of records to digital
inevitable. Discuss with 7 points
OTHER QUESTIONS
1: What Are the ways
used to identify vital records?
2: What are the basic
steps for disaster preparedness plan?
3: Identify the
accountable institutions for management of public records
4: Outline key
information required when describing archives
5: With vivid example
identify and explain the element of archival description in the archival
repository
6: Factors to
consider when in developing finding aids
7. With relevant
example explain act no3 of 2003
8. Explain
contribution of records to record center
9. Explain thing to
consider when establishing archival institution
10. What are the
common files?