INTERVIEW UTUMISHI DODOMA.
1. What are steps
involved in planning and developing a records center for the care of semi
current records?
ANSWERS:
i. Establishing administrative structure
ii. Collect information about records management system
iii. Decide on physical site for records center
iv. Construction or adoption of records center
v. Conducting a pilot project study.
vi. Establishing Full records Center Study
vii. Caring of records in different format
viii. Determining a plan for costing services
2: Why in a record
keeping system, tracking of the movement and use of record is required?
ANSWERS
a. It's helps to save time both for workers and clients
b. Helps to identify the location of records
c. It's enable an organization to make quick management decisions.
d. It's helps to reduce possibility for misplacement of records/ files in record keeping system.
e. Enhance efficiency and economy in managing records.
f. Helps to facilitate easy retrieval of information when needed by users.
3: Explain clearly any
mechanisms used at the secondary level to manage record systematically.
ANSWERS
i. Registration.
ii. Classification.
iii. Tracking.
iv. Appraisal and Disposal.
v. Indexing.
4. What do appraisal and
disposal planning need?
ANSWERS:
v Identify the records needed to capture sufficient
evidence of business activities
v Determine the length of time the records need to
be kept
v Decide and document the format and location in
which the records need to be kept
v Determine the ultimate disposal of the records
(destruction or preservation as archives).
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