1. What are the tools
used when opening a new file of a new employee
ANSWERS
The following tools
are used when opening a new file for an employee:
a.
File cover
b.
Green tag
c.
Minute sheet
d.
Marker pen
e.
Transit ladder
2. Explain at least
five conditions governing the access to archival material into archival
institutions.
ANSWERS
The following are the
conditions governing access to the archival materials
a) Conditions
posed by donors
b) Conditions
placed by the archival repository
c) Conditions
placed by the legal and regulatory frameworks
d) Physical
conditions of the materials
e) Technical
conditions.
3. Explain clearly
types of filling aid
ANSWERS
The following are the
filing aids:
Filingaids are the lists and indexes that supplement the collection of folders.
a) The file list
b) Registers;
c)
Computer databases;
d) List of standards and abbreviations.
4. Describe major
factor you will consider when choosing file classification systems
ANSWERS
a. Size
and complexity of the organization
b. Range
of business activities
c. Cost
of installation and maintenance
d. Knowledge
and skills level of the records staff
e. Quantity
of records available
f.
Rate of creating new files.
5. Explain the factor
you will consider before you decide what equipment will be used for housing
files
ANSWERS
a) Volume
of records
b) Format
of records
c) Sensitivity
of records
d) Space
for keeping the storage facilities
e) Durability
f)
Ability of protecting records against
damage
Thanks a lot for being a member of Bright World, for any issue please contact us by 0627108807