ORAL SINGIDA 03/03/2022
1. Introduce yourself basing on education and
experience background.
2. Duties of RMA
3. What is incoming mail and what are the sources of
incoming mail?
4. Reasons of classified document
5. Mention five ethics of Public servant.
ANSWERS:
1. Introducing yourself basing on education and
experience background.
In
order to attempt this question successful, you must do the following:
a. Mention your name, age, where you’re born and your
current residence.
b. Provide your academic background from primary school
to university.
c. Provide your professional experience by mentioning all institutions which you have worked with, remember to say thank you.
2. Duties of RMA
a Handling all incoming mails
b To prepare all outgoing mails for dispatch
c Tracking file movement.
d Retrieving files needed by action officers for use
e Appraising and disposing all outdated files
f Filing documents.
3. What is incoming mail and what are the sources of
incoming mail?
Incoming Mails: are letters and parcels received from outside the
office.
The following are the sources of incoming mails:
a. Reply of outgoing mails
b. Request of information from outside organizations
OTHER ANSWERS
i. Outside from other organizations
ii. Inside of the organizations
4. Reasons of
classifying documents
The following are the reasons of
classifying documents:
a To simplify search and retrieval of records.
b To have better arrangement of files in the office.
c To link related records together.
d It makes easy to set retention period.
e It becomes easy to identify sensitive records and introduce security measures.
To facilitate appraisal and disposal of records.
To provides context of records.
5. Five ethics of Public servant
The following are the ethics of a public servant of the United Republic of Tanzania:
a Respect all Human Rights and be courteous
b. Diligence
c. Promote teamwork
d. Pursue of excellence in service
e. Promote transparency and accountability
f. Maintain political neutrality
g. Respect laws.
h. Integrity in discharging duties.